The way two factor authentication on the Web tends to work is this: There are many options, and making it a requirement of cloud use is a reasonable protection for your client confidential and private information. If you are at the planning stages of moving your law practice information onto cloud-based services, this may be a decision point you add to the mix. As the screenshot below indicates, you can see services that support two factor and methods of using it with that service. It is not comprehensive, but it lists many of the most popular business-oriented cloud services. An obstacle to two factor use is that not all services support two factors. This isn’t a new topic and has been touched on elsewhere on Slaw. You can replicate this with your online accounts.
If someone steals your card, or knows your PIN, they have only half the information they need. You have to have both the card, inserted in a machine, and your PIN to complete a transaction. Probably the most common is the PIN and cash card. You already use two factor authentication in other parts of your life.
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Instead, you supplement your username and password with a one-time code. It doesn’t involve your finger or your face, which are password replacements and not necessarily better. When you use dual or two factor authentication, you add a hurdle to those attempting to get unauthorized access to your law practice information. Strong passwords are in but may not be enough to protect you.
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